KyU LIBRARY RULES & REGULATIONS

Admission to the library and use of the books are conditional upon strict observance of the following regulations and ignorance of these will not be an excuse for non-observance.

Opening Hours

Monday - Friday 8.00 am   - 9.00 pm
Saturday 8.00 am   - 6.00 am
Sunday & Public Holiday Library closed  

Admission to the Use of the Library

  • All members of the University staff, students and alumni as stipulated in the KUC Act, 2012.
  • Non-members of the University showing particular need may apply to the University Librarian. lf approved a member will pay 100 per day or  kshs 3000 per year and can only use the information materials in the library.
  • Users who lose library books will be required to pay the current replacement cost of the books plus 20 per cent administrative charges within two months.
  • All library books remain the property of the University and replacement costs paid will not be refunded when the books are returned.
  • All library users are requested to hand to the library any books or tickets that they may find misplaced.
  • A fine of three shilling per book per day will be charged to those who fail to return recalled books.
  • Any borrower who fails to return a book to the short loan collection for a specified time shall be charged a fine of two shillings per book per hour.
  • Books issued for vacation and during field attachment must be returned at latest within the first three days of the following semester.
  • The Library will charge any overdue book at Kshs. Three per book per day

Clearance

  • All users are required to clear with the library and must pay lost books and overdue fines before they leave the University.  All borrowing tickets must be surrendered to the Librarian when clearing.

Product/Service Information

  • Users are responsible for checking that the books they borrow are not damaged before they are borrowed, otherwise they will be held responsible for the damage and will be charged.
  • Any defect in, or damage to, a book should be reported to the circulation Librarian.  Users must report at once any loss of or damage to books while in their possession.
  • The marking and defacing of any books is strictly forbidden.  Refreshments, ink bottles and any other materials which might accidentally damage library books or property must not be brought to the library.
  • Willful damage of the library property will be paid for by the person responsible.

Registration

  • All prospective or aspiring users must be registered as library members.
  • All registered users will be issued with library borrowing tickets. The tickets must be produced whenever books are borrowed and on demand by library staff.
  • The Library tickets must not be lent to other people and loss of any tickets should be reported immediately to the Circulation Librarian.
  • The University identification card must be produced whenever demanded by Library Staff for the purpose of correct identification.

Borrowing

  • The right to borrow from the Library is accorded to persons mentioned in cause 3 above who are also registered as Library users.
  • All persons wishing to become library users must complete the registration form which is obtained from the Circulation Librarian and must sign the declaration to abide by the Regulations.
  • Users must ensure that the address given on the registration form is up-to-date.
  • Certain materials may not be borrowed for use outside the Library.
  • No book shall be taken out the Library until it has been officially issued.
  • The user in whose name a book is issued shall be solely responsible for returning it.
  • After a book has been in possession of a user for one week, it any be recalled to the Library. 
  • All users must ensure that books in their possession are returned to the library within three days of recall.
  • Books which have already been borrowed by other readers may be reserved by filling a Book Reservation Form.
  • Books which have already been borrowed by other readers may be reserved by filling a Book Reservation Form and available at the Circulation Desk. No reader should reserve or request for a book he already has. If the behavior is detected, borrowing privileges may be withdrawn.
  • Library books may not be taken out of the country without the permission of the University Librarian.
  • Undergraduates may borrow up to 1 book at a time; postgraduates, teaching staff, senior administrative and senior library staff 3 staff in grades A – F (or equivalent) 3 and staff in grades I – IV 2 books. The replacement cost for a lost or damaged borrower’s tickets shall be Sh. 50.00.
  • The loan period for undergraduates shall be two weeks, postgraduates and all non-teaching staff one month, teaching staff one semester. The loan for any book may also be reduced by the University Librarian depending on the demand for the book.
  • The University Librarian may permit other persons to borrow two books for purpose of special study upon such conditions and for such period as may seem appropriate in each case. Application for this purpose should be made to the University Library.

Fines and Payments for Lost Books

  • Any borrower (student & staff), who fails to return or renew a book on the date due, shall be charged a fine of 5 shilling and 10 shillings respectively per book per day.

Discipline

  • Good order must be observed in the Library, e.g.; placing of feet on furniture, removal of shirts, eating or sleeping in the library is forbidden.  Silence MUST be observed.
  • Smoking and the use of open fire in any part of the library is prohibited.
  • Cases, parcels, overcoats, hats, etc., must be left in the baggage area.
  • All users leaving the library carrying books or parcels must show them to the security.
  • Stealing and attempting to steal a library book or property is an offense and those caught will be severely dealt with.
  • The University Librarian shall suspend any user whose conduct in the library is in his opinion, disorderly; such persons shall be reported to the University authorities for further disciplinary action.

Damage, Loss of Library Books or library property

  • Users will be held responsible for any damage occurring to a book while in their possession and be required to pay for the value of the book plus administrative costs.
  • Users are responsible for checking that the books they borrow are not damaged before they are borrowed, otherwise they will be held responsible for the damage and will be charged.
  • Any defect in, or damage to, a book should be reported to the circulation Librarian.  Users must report at once any loss of or damage to books while in their possession.
  • The marking and defacing of any books is strictly forbidden.  Refreshments, ink bottles and any other materials which might accidentally damage library books or property must not be brought to the library.
  • Willful damage of the library property will be paid for by the person responsible.

Exclusion from Use of the Library

  • The Library Committee shall have power to suspend or exclude from all use of the Library, any user who persistently disregards Library Regulations, or, for any other adequate cause, shall be considered to be, in it’s in its opinion undesirable.

General Information

  • Library books removed from shelves should be left on the desk to be collected by the Library staff for re-shelving.
  • As seating in the Library is limited, readers must not reserve seats by leaving personal items on them.  Such items will be removed by Library Staff.
  • The Library accepts no responsibility at all for personal property (including borrowed books) left anywhere in the Library.
  • Library Staff are charged with the duty of giving service to users and to also ensure that library rules and regulations are observed for the mutual benefit of the entire community.
  • The Librarian will be glad to assist in any problems that cannot be solved by other Library Staff.
  • A book for compliment and complains is available in the library and readers are welcome to make suggestions for the improvement of the library service.
  • An appeal is made for co-operation for the benefit of all members of the University community.

For More Information, Please contact:
P.O BOX 143-10300, Kerugoya  Kenya
TEL: 020 2146750 CELL:254728499650

Quote of the Day

Four score and seven years ago our fathers brought forth on this continent, a new nation, conceived in Liberty, and dedicated to the proposition that all men are created equal. ~ Abraham Lincoln

CONTACTS

Address: P.O.Box: 143-10300
Kerugoya, Kenya
Email: library@kyu.ac.ke
Phone: +254 0709 742000
Website: www.library.kyu.ac.ke